Kansas City Board of Public Utilities: Efficient Invoice Processing with Accounts Payable Solutions

As a large public utility with many satellites serving a region undergoing rapid population growth, KCBPU faces numerous challenges—among them, an Accounts Payable process designed for a much smaller volume of documents. Invoices and purchase orders were manually entered at a centralized accounts payable department. Invoices were not accessible to other departments until they were batch scanned at the end of the month after payment. With no visibility into the payment status, department heads often received and submitted duplicate invoices from vendors seeking payment. Invoices were often paid twice and sometimes even misplaced, resulting in unnecessary late fees.

• 1 Scan and process 75-100 invoices per day (100-150 pages), greatly increasing the efficiency of their central repository system.

   

• 2 Help various departments of the organization, taking the guesswork out of payment status and reducing duplicate invoicing.

   

• 3 Reduce microfilm expenses, provide better visibility into Accounts Payable and expand their system to include training manuals, business forms, accounting projects, and HR applications.